Events are essentially huge projects with hundreds of moving parts and many people involved. As such, the best platforms should include wedding planning project management tools that let you track every single detail, due date and assignment involved in planning every ceremony and reception.
Critical project management tools you should look for include:. Ideally, a solid wedding planning software suite will lead you toward a more efficient set of processes and workflows to make the business side of your operations more efficient and so you don't let any revenues slip through the cracks. As such, it will need to include tools for handling clients and billing such as:. One expectation couples have from a wedding planner is to take their vision and make it come to life, and the first step in doing this is building colorful floor plans and seating charts.
As such, top programs will have a wedding floor plan software tool for creating layouts and table charts so clients can sign off on what you are proposing. Selling your wedding planning services may be the most difficult part of running your business because it is never easy demonstrating the value of something intangible like wedding planning. Although wedding planning software can't sell your service for you, it can certainly provide you with tools for managing the process so you follow up with prospects adequately.
Such tools would include some sort of lead management feature for managing prospects, scheduling follow ups and tracking where they are at in your pipeline. Proposal builders are also very helpful in giving you an automated way to create professional estimates that prospect can sign off on. And finally, some platform have their own or have relationships with directories for wedding vendors and businesses so you can add your listing to those.
Another big expectation of couples is that their wedding planner will take care of all the negotiations and relationships with the wedding vendors and wedding venue, so your online wedding planner program will also need to track this information. At the least, it should offer a venue management system for tracking venue room bookings; managing catering and food-and-beverage details like menus ; and organizing details for florists, photographers, videographers, transportation and entertainment vendors.
An added bonus would be travel and accommodations management tools for tracking things like hotel room blocks. Although many wedding planners leave guest management up to brides and grooms, it would still behoove you to have the tools ready for your clients so they can more easily manage these things and so you have access to guest details when you need them for things like creating wedding seating arrangements. For starters, a guest list tool for managing contact information, RSVP status, meal choices and special requests is a must.
When you are courting a client, you can sweeten the pot by providing them with complimentary tools from your wedding planning app, and here are a few more common ones:. Not only do you need to do your own due diligence and test drive multiple wedding and event planning software options, but you should also research wedding blogs and wedding websites in the industry for any reviews on the software programs you are checking out. This information along with your own research should give you a very clear picture as to whether a particular platform is right for you.
Products Event Management and Planning Suite of event planning and registration tools. Email Sales Representative. Wedding planning software for event management professionals Impress your couples and manage guests, budgets, timelines, seating charts, to-do's and more with our online wedding planner app TRY IT FREE.
Learn why more planners choose Planning Pod to run their events and wedding planning business. Manage everything in one convenient place Juggling between spreadsheets, emails and single-purpose apps not only wastes time but can lead to costly mistakes.
Deliver white-glove service to clients Our wedding software for professionals lets you collaborate with clients online and share timesaving tools with them for managing their budgets, guest lists, RSVPs, wedding websites and more. Streamline your business processes From lead management and email communications to detailed proposals, invoicing and online payment processing, our back-end business tools ensure that you maximize revenues while simplifying how your clients do business with you.
Create amazing experiences for your couples and boost revenues with our professional wedding planning software.
Keep everyone on track and on budget Ensure nothing slips through the cracks and everyone is one the same page, from venues and vendors to staff and clients. Bring your vision to life with colorful designs Our design tools let you paint a vivid picture of your events for clients and vendors. Manage clients from first contact to final bill Planning Pod's wedding management software is with you and your couples every step of the way.
Collaborate with team members, vendors and clients Our online wedding planner for professionals streamlines how you connect with clients and prospects as well as staff, vendors and contractors.
Offer clients tools to simplify guest management Communicating with guests and managing RSVPs is a huge time sink for most engaged couples. How easy is it to use and set up? Is customer support available? Keep your spending on track and off your mind with a tool that leaves the money matters to us. Already a member? Log In.
Get insider tips for each expense so you know why, how and when to drop your dollars. Define your wedding style and get matched with local vendors. Create your free custom website to share with family and friends. Get a personalized spending plan based on your unique budget. Gather addresses, collect RSVPs, track thank-you notes and more.
Streamline your vendor contacts and get pro recommendations. HoneyBook took all of our paper clutter and organized our business while streamlining our workflows. HoneyBook falls under the category of the best software for wedding planners because it is an all-in-one project management tool. You can expect to find:. One goal of ours was always to streamline our workflows so we could work more efficiently and HoneyBook was definitely the answer.
Each workflow is customizable and automatic. Flodesk is our new go-to for Email Campaigns and monthly Newsletters. The first time we signed into Flodesk, we knew it was made for us. The beautifully designed templates allow us to drop our images in, stay on brand and connect with followers such as yourself without spending the extra time learning to code, source and come up with new ideas.
This tool for email campaigns also includes a user-friendly workflow to help you connect with your readers instantly. Time and community are the most valuable assets, and Flodesk allows us to capitalize on both. Flodesk does all of that for us so we can get back to what matters most — connection. Another reason why we choose Flodesk over the other guys is the ability to stay on brand. As designers, we know the importance of sticking to your brand to build trust with your clientele.
Flodesk allows you to change fonts, colors, insert images, links and create new blocks to express your brand across the board. Yes, you heard that right! Early in our wedding planning days, we used email as the sole form of communication with our couples and vendors.
Not to mention, we saved hours from writing our vendor recommendations and looking up their contact information because it is stored the first time right in the app. As a wedding planner, did you know Pinterest is one of the most important platforms you need to be on? How could you possibly fit in Pinterest as well? Tailwind is one of the best software tools for wedding planners because it takes the task of pinning on Pinterest from you and schedules pins at the right time to meet your ideal clients!
Manually pinning can take hours and the time your ideal client is on most likely is not the ideal time for you to pin. Not only does Tailwind tell you the best times to schedule your pins, this software helps you choose the best content to reach your ideal client.
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